In order to avoid the stress that they generate, to make the most of your time while you are away, to reduce the risk of problems with flight schedules and also to enjoy them, below we share some tips to consider before you start organizing your next business trip.
1. Publish Multiple organizors phone numbers / Whatsapp Number / Email ID during Trip registration
You should publish Multiple organizors phone numbers / Whatsapp Number / Email ID during Trip registration to make sure that people should reach you on time. Same time, you should and Collecttheir number on registration allows you to call the potential client within 24 hours of registration to answer any questions and really paint a picture of what the trip will be like.
2. Invite the right people
However you find or screen them, being sure the group will gel and you’ve got the right personalities for the type of trip your planning. Sometimes we think our trips are “for everyone” when really we want people who are obsessed with food or love to walk all day. Be honest with yourself about who would really enjoy the program you’ve put together and then don’t be afraid to say no to the wrong travelers.
3. Make a detailed itinerary
You should share detailed itinerary with your travelers up front. Just use the visibility feature on any item to control who sees it and change at any time. A travel itinerary is a schedule of events relating to planned travel, generally including destinations to be visited at specified times and means of transportation to move between those destinations. For example, both the plan of a business trip and the route of a road trip, or the proposed outline of one, are travel itineraries.
4. Flights / Train / Bus / Ferry / Entry Tickets much in advance
This is a organizors very important responsibilities that they should get final confirmation of all the tickets for travellers in advance to avoid last momement surprises. Flights / Train / Bus / Ferry / Entry Tickets must be booked in advance. You should also verify that you have Travellers documents, visas and vaccines necessary to enter your destination.
5. Confirmed Hotel / Lodge / Hostel / Accommodation
The key to choosing the location depends on the length of the trip. If you will only be staying for a few hours, the best option is to choose accommodation between the place of business and the airport. Some hotels even offer short-stay rates for resting a couple of hours during the day. If you know that you will have some free time, a downtown hotel will offer more tourist or gastronomical attractions. If the hotel is going to be your operating base for meetings and work, make sure it includes special features such as conference rooms, mini bar, coffee and bar service throughout the day and a safety box to keep your valuables. Remember to ask if Wi-Fi connection is included in the rates and if your room has access.
6. Travelers & organizors Baggage
When confirming your reservation, check the baggage weight restrictions since these may vary depending on the destination or the company. When choosing luggage, consider size and material. If Travelers & organizors will be carrying delicate items, a sturdy suitcase is best but if Travelers & organizors will only be carrying clothes, then a lightweight suitcase made of soft material will be more suitable and easier to carry.
7. Travelers & organizors Hand luggage
Travelers & organizors should also check weight and size restrictions, regardless if it is backpack, handbag or briefcase. You should essentially include your agenda, telephone, contacts, hotel address, taxi phone numbers, passport and all necessary information to avoid setbacks. It is also advisable to carry cash in local currency if the trip is abroad, or dollars. Pay close attention to airport security; avoid cosmetics, liquids and metal objects.
8. Travelers & organizors Transfers:
Hiring transportation before arriving to your place of destination is always a good idea since it will help you save time, gain comfort and in certain destinations, it is even safer. There are several taxi, shuttle bus or limo services that in many cities may even be cheaper than regular taxis. Renting a car is also a good option in certain destinations.
9. Travel insurance for Travelers & organizors
Travel insurance is often included with your health coverage or credit cards; otherwise the travel agency can assist you with your medical coverage abroad. In some countries this is even an entry requirement.
10. Time Management
Typically, business travelers have very tight agendas. Planning extra time is always a good idea, especially around your flight schedule in the event of traffic problems or meetings that go beyond the scheduled time. Also, keep in mind the time difference in the country of destination with respect to where you departed from to avoid any confusion. Also remember to check business days and hours in other countries.
11. Technology use
Use apps and websites to organize your stay and learn more about your destination. Lonely Planet guides for sights of interest in each city; Trip Advisor for hotel, restaurant and sightseeing recommendations;
12. Electronic devices Guidelines for Travelers & organizors
Telephone, laptop, tablet, camera, music player, etc. Although modern devices around us are designed to make our lives easier, organizing a trip with digital devices implies certain complications. It is important not to exaggerate and carry only what need and do without some for a couple of days. If you are traveling abroad, you should take a universal power adapter that works with outlets in most countries. Smartphones are a good alternative for accessing the Internet. Remember to go to your settings and turn off long distance roaming in order to avoid the high costs and make use of available Wi-Fi instead.
13. Entertainment for trips
Business trips imply long waiting hours at airports and setbacks such as lost luggage, never-ending agendas and family conflicts. To reduce the impact of stressful situations that may be harmful to your health a good idea is to take breaks, exercise and eat healthy. You can resort to resources such as books, music or movies to make your waiting and flight time more enjoyable.
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Thank u for sharing all these tips before travel ,I must follow these tips while traveling to reduce the risk of problems
The following six strategies will help you attract and keep customers.
Excellently Presented
That’s a very helpful article for planning any trip accordingly. Thanks, Holidaylandmark
When you are planning for a trip then most of the time we forgot many things with us. I appreciate Rajesh for making this wonderful and valuable article for those who forgot many important things for their trip. By this article many of them can remind themselves for the requirements of stuff and put it on the bag at the right time.
This is very helpful tips and suggestions for Tourist and who planning to travel.